ERP INTEGRATION
AP automation for NetSuite
SmartUi enables end-to-end Accounts Payable automation within NetSuite. Purpose-built around your business, not generic workflows.
Trusted by hundreds of companies across ANZ & North America
AP bottlenecks affect the whole business
NetSuite is powerful – but AP automation inside it is not truly autonomous. Because of limited flexibility and customizability, users still deal with manual work:
- Capturing and coding invoices
- Validating them against purchase orders.
- Chasing approvals and receipting
- Following up on missing information.
Many workflows are also too rigid to handle the complexity of real-world AP processes, especially across different entities, vendors, and approval rules.
AP automation on your terms
SmartUi adds an AI-driven automation layer purpose-built for your business, designed to handle real-world complexity.
By removing manual steps and centralising communication, you can replace emails, spreadsheets, and disconnected workflows with a single, intelligent AP system.
No need to redesign your workflows or compromise on flexibility.
Give AP teams full visibility and control throughout the month -not just after reconciliation.
Reduce manual handling across entities, currencies, and invoice types while keeping processing accurate and consistent.
Complex PO scenarios are validated automatically before posting, reducing overbilling risks, exceptions, and manual checking.
AP teams spend less time following up and more time focusing on high-value work.
Eliminate manual corrections and reduce cross-entity errors.
NetSuite native vs. NetSuite + SmartUi
How the NetSuite integration works
Capture invoices from any source
Powered by AI, SmartUi captures and understands documents instantly, and gets smarter over time.
- Invoices captured from a dedicated email address
- Detects and classifies invoices, credit notes, statements
- Separates PDFs with multiple invoices
- Reads digital invoices with near-perfect accuracy
Removing the manual work AP teams still deal with in NetSuite workflows.
PO handling for the real world
Invoices are validated using your defined logic.
- Supports line-level or value-based matching
- Applies vendor-specific rules applied automatically
- Validates quantities billed vs. quantities received
- Prevents overbilling and duplicates before it hits NetSuite
No more struggle with PO matching that require manual intervention
AI-coding alined to your business
Financial data is extracted and applied automatically.
- Extracts and validates invoice data
- Applies G/L coding based on vendor or entity rules
- Handles GST, tax, and multi-currency requirements
- Supports custom coding and validation rules
Accurate coding aligned to your business structure.
All communication in one flow
SmartUi actively manages exceptions and keeps invoices moving.
- Routes issues to the right people automatically
- Notifies PO owners and approvers instantly
- Automatically requests missing information directly from vendors
- Centralises communication in one workflow
Faster resolution without chasing emails or spreadsheets.
Auto-post to NetSuite for approval
Move invoices into NetSuite automatically
- Continuously checks PO and receipting status
- Applies business-rule driven approvals
- Automatically posts invoices when conditions are met
- Syncs directly with NetSuite in real time
True straight-through AP automation from invoice to NetSuite posting.
The end result:
Fully autonomous AP Automation
SmartUi transforms NetSuite into a continuous, automated AP system – built around your business, not generic workflows.
SmartUi sits on top of NetSuite and ensures that every invoice entering the system is accurate, validated, fully coded and ready for approval or auto-posting.
How we ensure you succeed
A successful implementation is about more than installing software.
It’s about making sure your people, processes, and technology work together. Our proven onboarding approach helps your team adopt SmartUi with confidence and start seeing results sooner.
Every AP process is different. We work closely with your team to understand your workflows, approval rules, and NetSuite environment. This ensures your implementation starts on the right foundation
Together, we define the scope, agree on priorities, and map every step of the project. Clear planning reduces risk and keeps everyone aligned from the start.
Our implementation specialists build your solution around your processes, business rules, and NetSuite configuration. The result is automation that works the way your business does.
Before you go live, we complete testing, train your users, and validate every workflow. Your team is confident, and your transition is smooth with minimal disruption.
Implementation isn't the finish line. We continue to support your team, review performance, and identify new opportunities to automate. As your business grows, SmartUi grows with you.
Ready to automate NetSuite AP the right way?
Stop adapting your processes to rigid tools.
Start automating AP around how your business actually works.
