Invoice Automation case study: Beechwood Homes
Get a first-hand insight into how a complex Accounts Payable Automation is successfully integrated with Netsuite at NSW homebuilder, Beechwood Homes. SmartUi cloud-based Invoice Automation
Home Builders
USA
Mark III Properties, LLC has established itself as a trusted partner to regional and national home builders and a true expert in land development. Operating from a single location with a dedicated team of 22 employees, the company has built its reputation on delivering quality developed land to its customers. However, behind the scenes, a paper-based accounts payable system was creating invisible barriers to their continued growth and success.
Every week, the accounts payable team at Mark III found themselves caught in an endless cycle of manual processing. Hours were spent meticulously scanning documents, physically walking papers through the office for approvals, and manually uploading invoices into their financial
system, Premier. This process consumed a staggering six to eight hours per week, with half the time dedicated to manual uploads and the other half spent on Premier system data entry.
The impact of this inefficient system rippled through the organisation, affecting everyone from the accounts payable staff to the office manager and project managers. Each stakeholder became an unwitting participant in an elaborate paper chase, spending valuable time tracking down physical documents and managing approval workflows that could have been better spent on strategic initiatives.
The turning point came during a Premier conference, where the Mark III Properties team witnessed a SmartUi demonstration that would change their perspective on what was possible. SmartUi’s presentation revealed a solution that promised to eliminate the need for physical document handling while seamlessly integrating with their existing Premier system. For Stephanie Elter, the company’s Accounts Payable lead, this moment crystallised the possibility of transformation through SmartUi’s innovative approach.
“When I saw the SmartUi demonstration at the Premier conference, I immediately knew it was exactly what we needed,” she said. “SmartUi has transformed this entirely – what used to take hours now happens automatically, and the accuracy is remarkable.”
In their search for the right solution, the Mark III Properties team prioritised two critical factors: seamless integration with Premier and the elimination of manual scanning requirements. What set SmartUi apart was not just the team’s technical expertise with Premier, but their understanding of the nuanced challenges faced by land development companies.
SmartUi’s approach to implementation demonstrated a deep understanding of Mark III’s needs. Despite operating in different time zones, with Mark III based in EST, SmartUi’s commitment to responsive service and support never wavered. This marked Mark III’s first major process automation project, making SmartUi’s expertise and guidance particularly valuable.
The impact of this digital transformation extends far beyond the obvious time savings of six hours per week. SmartUi’s solution cost represents just a fraction of what would have been spent on additional staff to manage the paper-based system, delivering immediate and ongoing return on investment. Perhaps most significantly, SmartUi’s system has revolutionised the audit process, with invoices now readily accessible directly within Premier.
The benefits reached into unexpected areas as well. The accounts payable team found themselves freed from the constraints of physical document management, able to focus on more strategic tasks. The audit trail became clearer and more comprehensive, while the environmental impact of paper usage decreased significantly.
“SmartUi’s solution hasn’t just saved us time – it’s given us peace of mind. Even with our team working remotely at times, we can access any document we need instantly,” Elter said.
The success of this digital transformation has opened new possibilities for Mark III Properties. The company continues to work closely with SmartUi, leveraging ongoing training and optimisation opportunities to extract maximum value from their investment.
Mark III Properties’ journey from paper-based processes to digital efficiency serves as a compelling example of how SmartUi’s targeted technology solutions can transform operations. Their success demonstrates that with SmartUi as a partner, even well-established processes can be reimagined for the digital age. As Mark III Properties continues to grow and evolve, its modernised accounts payable system stands as a foundation for future innovation and efficiency gains.
Get a first-hand insight into how a complex Accounts Payable Automation is successfully integrated with Netsuite at NSW homebuilder, Beechwood Homes. SmartUi cloud-based Invoice Automation
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