Our Solutions

Smart Accounts Payable

Smartify your Accounts Payable Process

Uncover huge productivity gains in your Accounts Payable process

When accounts payable processes are not well optimised or become overloaded the quality of your business relationships will suffer. The lack of visibility in the accounts payable process will also lead to delayed payments, missed early payment discounts, and high growth costs.

Reduce your invoice processing costs and create efficiencies in your business

Increase your process transparency and better manage your business

Reduce your invoice processing time and drive up the productivity of your business

Accounts Payable Automation - how it works?

What our AP Customers have to say

“SmartUi helped us transform our manual and costly accounts payable process with a fully automated solution. Their design and optimisation are largely responsible for the dramatic increase in our businesses efficiency which has resulted in increased profits, seamless supplier engagement, increased employee satisfaction and complete process visibility. This has in turn enabled the organisation to more easily manage cashflow and assist us in growth forecasting. They are extremely knowledgeable, easy to work with, think creatively and effectively communicate ideas. The glowing user feedback and high uptake speaks for itself and makes this project hugely rewarding for our staff and our clients.”

IT Manager, Health Organisation

How Accounts Payable Automation Works

Look after the accounts payable team

CFO

Have real-time visibility of spend
React quickly to changes
Make well informed decisions

Financial Controller

Monitor budget compliance
Enable accurate reporting
Monitor staff productivity

Department Manager

Approve payments anywhere
Reconcile invoices on the fly
Easily manage the team's cost centres and budgets

HR Manager

Happier & motivated employees
Increased employee retention
Eliminates unnecessary AP related stress and conflict

AP Manager

Monitor team effectively
Easily manage staff productivity
Eliminate bottlenecks

AP Officer

Never lose invoices
Invoices processed faster
Respond to supplier queries quickly

An AP Solution that's tailored to your needs

Tailored to your business

The solution is configured to fit your intricate accounts payable process and designed to integrate your business rules. We don’t make you change your process, we design a solution that is unique to you.

Integrates to your existing systems

The solution will integrate with any financial system, warehouse management system, document management system or any other line of business system important to your process.

A platform that can evolve and scale

As your business grows and additional systems, processes or tasks are added or replaced in your organisation our accounts payable solution can evolve with you by adding these new components to the platforms highly configurable workflow engine. The solution is extremely scalable and is capable of processing up to a million pages per day.

Streamline accounts payable and focus on what matters

Rapid ROI

Speed up invoice cycles and approvals

Enhance supplier relationships

Increase operational efficiency and data quality

Minimise manual work and save cost

Improved financial reporting

Features of Accounts Payable Automation

Multi-Channel invoice capture

Smart Capture engine will automatically ingest invoices from multiple channels including email, scan , mobile and web upload. This allows invoices to be received into the business instantaneously.

Intelligent online training

Controllable on-the-fly training technology enables immediate data detection from any invoice format received by the system. The system intuitively learns invoice formats allowing the system become smarter and more automated over time.

Invoice Classification

Classification technology classifies documents into different types and variations to automatically sort incoming documents and route them to predefined destinations. SMART AP offers image, text or rule-based classification methods.

Intuitive verification

Time spent on invoice reviews and corrections can be reduced to a minimum thanks to an intuitive validation interface, which guides staff through the fields that require attention. Smart value suggestions and other useful features facilitate effective data verification.

Seamless
PO matching

Seamless PO matching

Automated purchase order matching and validation down to line item level facilitates data reconciliation, streamlines the invoice processing cycle, and enables straight-through processing for matched documents. The automated matching results can be reviewed and validated by staff.

Approval Workflows

Smart approval workflows allow invoices to be routed to the right person based on specific business rules for each individual invoice transalction. This adds transparency to your AP process.

Export & Archiving

Automated indexing of invoices and other financial documents by key fields ensures fast and easy invoice retrieval. The solution encompasses proven connectors to various ERP systems, approval workflows, document management systems, the solution can be seamlessly integrated into any existing line of business environment.

Systems Integration

Whether it's one or multiple systems, on-premise or cloud we support seamless data integration between process & line of business applications. The solution is pre-configured to identify all necessary data fields on invoices and offers built-in country profiles and essential validation rules.

Dashboards & Reporting

Graphical reporting dashboard allow complete visibility into process efficiency, financial position & compliance objectives.

Complete Mobility all in one solution

Anywhere on any device

Approve invoices and requisitions anywhere in the world on your iPhone, Android, or iPad saving you valuable time and money.

Handle exceptions

Handle exceptions quickly so as not to hold the payment process up and keep on the right side of your suppliers.

Access to live data

Monitor dashboards and key metrics anywhere, anytime with live data.

Why SmartUi Group?

Our success is derived from your success

Rachael Keuning

23:05 21 Jul 19

Five by Five are an amazing team of developers. They are incredibly patient and dedicated with skills and vision far beyond my expectations. Carla, Jon, and the team worked tirelessly with me to bring the most perfect website to life. They have given Walsh Accountants an online presence that I feel matches our team perfectly. Couldn't be happier with our website - Thank you!

Sarah Thapa

06:08 16 Jul 19

The Five by Five team have done an amazing job designing a new website for The Migration Agency to not only look good but help build engagement and convert traffic into customers. They made the project run smoothly from initial idea, to design and development, and launch. They made sure that I loved every aspect of the site and nothing was too much to ask. I would highly recommend them to any business looking to positively convey their brand online.

Anna Clemann

23:06 03 Jul 19

A massive thank you to John, Carla, Sam and the team at 5x5 for their amazing service. We couldn't be happier with the end result and for their patience while we got everything sorted. Their professionalism is second to none and the fact that you were with us every step of the way made everything so much easier. If you're thinking about a new website, don't look any further, 5x5 is simply the best at what they do.

Kath Green

01:43 22 May 19

I feel so blessed to have been introduced to Jon and his team at Five by Five. They have created a new website for my law firm that captures exactly what I asked them too. I could not recommend them more highly. Great work team and THANK YOU!

Sarah Follent

00:02 28 Mar 19

Jon and the team at Five by Five are an absolute delight to work with! Five by Five host, assist me in managing and designing a number of our sites for both Brisbane Family Law Centre and Happy Lawyer Happy Life. I find the communication between both Jon and the team clear, helpful and always a pleasure to receive in my busy inbox. Jon knows his stuff!! And, I cannot recommend his services, business relationships and expertise enough. A BIG thank you. SarahDesign and Creative Director @ BFLC and Happy Lawyer Happy Life.

Tin Hua

03:41 28 Jun 19

The team at 5x5 are awesome to work with. Massive improvement over our old site. Great communication, responsive to our requests and overall a very smooth and painless project. Thanks Carla and Jon.

Graeme Cowan

05:38 06 Aug 19

Jon and the team created a great website for my business. They understood my vision and were happy to incorporate numerous changes.

Cosmetic Skin Therapies

01:20 22 Aug 19

I can't speak highly enough of 5x5! Not only did Sam do an incredible job on our new logo and branding, Carla and the team built us an AMAZING website that we just love - and the feedback we've received since launching only further confirms that. If you are looking to raise the bar in your business then you need 5x5 to take the weight of assisting with design and building your brand through your online presence. I'd give them 6 stars if I could! Thanks again team. Carol Morgan - COO

Kim Nicholls

23:50 11 Sep 19

The team at Five By Five are exceptional - the process of designing our website was organised, clear and they provided all the guidance we needed. The service we received can only be described as above and beyond, and they operate with the upmost professionalism. We had big plans and goals for our website, and Five By Five helped us achieve them step by step. In my opinion, Five By Five would have to be one of the market leaders of high impact, high conversion websites... they have the design skills, technical abilities, and processes to deliver exceptional outcomes, and will do what it takes to ensure your vision comes to life. Thanks to Five By Five, we have a website that we are incredibly proud of, and cannot thank the team enough for bringing our company vision to life.

Lorraine Murray

05:59 19 Sep 19

The team at Five by Five have been amazing to deal with. The level of communication and support during the website development was very professional which has given me a high level of confidence in what to expect in on-going support and website management. Carla Schesser was our production manager for the website design and development. Always on top of the next step and communicating regularly, Carla has been a pleasure to work with. Today we had a training session and Carla's explanation of how to edit and update the website was very thorough and was conducted in a clear and concise way. I would highly recommend Five by Five to anyone wanting the develop a new website, as I felt there was a genuine interest in understanding the type of look I wanted and what was important to convey to potential customers.

Diana Faraj

06:59 10 Oct 19

I assigned five by five to create a new website for my company with a strict deadline. They delivered an outstanding result right on time and executed everything they promised. The overall team and they way they engage with their clients is exceptionally professional and very easy to work with. I am so impressed with their style of work and their performance. They are super fantastic and absolutely love their work!

Louise Pillidge

23:32 28 Nov 19

A massive THANK YOU to Carla, Gaby, Jon, Sam and the whole Five by Five team for an incredible experience in designing our new Crest Accountants website. The level of professionalism, communication and attention detail was exceptional throughout the entire process including the design, development and launch of our site. I would highly recommend Five by Five to anyone looking to create an impressive one-of-a kind website!

Dave Eddy

23:30 05 Dec 19

We collaborated with the team at Five by Five on a mutual client's web project and wow – they were amazing. So professional, organised and friendly. Highly recommend these guys! :)

Matthew Mason

06:04 10 Dec 19

The 5x5 team were great with their communications and timely response. Carla was a brilliant project manager, keeping everything on schedule and ensuring everyone was on the same page.

Andy Gray

04:49 11 Dec 19

The team at Five by Five are fantastic. So meticulous and professional. They leave no stone unturned to deliver the best possible website for your business. I couldn't be happier. Awesome job Jon and his wonderful team of experts!

Rhonda Anderson

06:16 20 Feb 20

Creating a new website from scratch isn't the easiest of jobs for a business owner, but Gaby, Carla, Sam and co from 5x5 provide plenty of structure and guidance. They're quick and responsive but patient too. Design is also great - my new site looks fresh and modern.

Electric Bubble

00:20 07 Jun 18

We recently had the opportunity to work alongside Jon from Five by Five. It was an absolute pleasure to see the process Jon takes to produce quality work for each client. We would highly recommend his services!

Todd Robertson

01:19 14 May 20

We met the team at Five by 5 during Gold Coast Business Week last year and knew these were the people we wanted to work with. They took a genuine interest in learning about our business to understand our requirements for the 2 websites they developed simultaneously for our company. Five by 5 were easy to contact and worked collaboratively to ensure a result we were really happy with. I would confidently recommend them to any business requiring an engaging and effective website to make the most of your online presence.

Jessica Hartley

04:46 06 May 20

A huge thank you to Jon and Libby who were able to really help our business understand the back end of SEO and how to read the important information in Google Analytics. I have a bunch of great tools to use and continuously manage our online presence. Very professional, friendly and easy to understand. I will be engaging Five by Five again and recommend you do too.

Brenden Carter

05:12 08 Apr 20

The team made edits and supported us through an intense and time sensitive launch with aplomb and turnaround times that made our heads spin. Very happy. Thanks again Carla and team.

Voyager 210

04:25 22 May 20

Exceeded all our expectations and have no hesitation in recommending these guys. Very professional and communication was excellent.

Atlanta Bell

04:44 26 May 20

I have really enjoyed the process of having Five by Five build two websites for us. Everything from the website design to the communication with us has been fantastic, and we love the finished product. I wouldn't work with any other company. Highly recommend.

Jeremy Streten

23:15 28 May 20

Great service and very knowledgeable. Five by five know their stuff when it comes to building beautiful websites and also in helping business owners understand what they need to do to improve the SEO for their website

Adam Carter

01:57 03 Jun 20

Five By Five are a pleasure to deal with and very accommodating and have a great process in place to understand the needs of a client. I highly recommend for my clients. Thanks Jon and the team cheers Adam

Daniel Melfa

10:13 20 Jan 20

I have worked with the team from SmartUi Group (notably Ben and AJ) in the past on a number of process automation projects, processes included “Procure to pay”, “Order Processing” in the Finance space; to HR related ones such as employee on-boarding and similar others.The team from SmartUi was meticulous and thorough in collecting, analyzing customer requirements and spared no effort to ensure the best possible outcome for the customer.The “customer first” and “go the extra mile” attitude have ensured the projects they have implemented were seamlessly adopted by users and delivered in its key objectives.